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If you didn’t enable the view for your document earlier, you won’t see the brackets.įigure C If you check the right option, Word will display bookmarks. Use only letters and numbers with no spaces ( Figure B).įigure C shows the bookmark.

In the resulting dialog, give the bookmark a name.

It’s okay to select a word or heading, but it’s probably not a great idea to bookmark an entire paragraph. If you select text, select the smallest string that makes sense.

Click where you want to add the bookmark.

The process for inserting a bookmark is simple: Consider how you and your users will actually use the document. Inserting bookmarksĭeciding where to insert the bookmarks shouldn’t be difficult if the document is mostly done. You probably won’t want to display these brackets in the final document, but turning on the display while completing the document is helpful.

Word will enclose bookmarked text in a set of brackets. In the Show document content section, check Show bookmarks ( Figure A).Choose Options (or click Word Options).If you forget where your bookmarks are, you can display a visual clue as follows: If you delete part of bookmarked text, Word won’t delete the bookmark.If you move bookmarked text within the same document, the bookmark moves with the text.If you copy bookmarked text or an object in its entirety to another document, both documents will be bookmarked.If you copy all or part of a bookmarked text (or object) within the same document, the bookmark remains with the original text.If you find you must move bookmarked text, keep the following behaviors in mind:

Otherwise, you might find yourself moving, duplicating, or even deleting bookmarks unintentionally as you modify the document’s text. For that reason, you should wait until the document is complete, more or less, before inserting navigational bookmarks. Most documents change quite a bit from their inception to completion. Before you beginĭon’t try to insert bookmarks as you enter text and other objects. docm if you’d like to follow along with an example file. You can create bookmarks in most any Word document, or you can download the demonstration. In this article, we’ll review their use for navigating a document. Ultimately, bookmarks are much more than a navigation tool, because you can use them as links or references. While they’re convenient to use sporadically, steady use can become tedious because there are so many keystrokes to using one.

Susan Harkins explains how Word's bookmarks can help.īookmarks identify text so you can quickly navigate to a specific spot instead of scrolling through several paragraphs or pages.

How to create and use Word bookmarks to navigate a long documentĪ long or complex document can be difficult to navigate.